The Rockwool Russia Group company is a member of the Rockwool Group of Companies, a world leader in the production of stone wool solutions. The company's products are used for insulation, sound insulation and fire protection and are designed for all types of buildings and structures, as well as for shipbuilding and industrial equipment. Currently Rockwool owns 27 plants in 17 countries: in Europe, North America and Asia. In Russia, the company has 4 plants: in Moscow, Leningrad, Chelyabinsk regions and in the Republic of Tatarstan.

Every day, the company is faced with processing a large volume of payments. The tasks of TeamIdea include the improvement of the company's business processes, as well as the automation of the accounting of customer payments based on SAP ECC 6.0. The customer wanted to pay special attention to the accounting and control of advance payments. Having studied the specifics of the company, the TeamIdea specialists developed a special solution covering the needs of a dynamically developing company.

As a result of the project, the following tasks were solved:

-        automating the process of negotiating advanced shipment and picking orders;

-        reduction of time for posting an extract;

-        acceleration and improvement of the process of matching payments and customer orders;

-        reducing the number of user actions to align advances and invoices;

-        accurate control of the correctness of printing the invoice for the advance of the debtor and the invoice for shipment (control of the payment order number and date);

-        closer interaction with customers and reduction of transaction costs (sending by e-mail, generating detailed reports, analyzing open positions, etc.)

 

The solution includes the following functional developments in the SAP ERP system:

-        A program for posting debtor’s bank payments to advance orders and customer invoices.

-        Interface of manual posting of unrecorded payments for advance orders of a client.

-        Download statement with automatic analysis of the text of the payment order: the date of withdrawal of funds from the client’s account, the reason for the payment (order, invoice, invoice).

-        Automatic blocking and unblocking of an advanced order when a payment is posted to an order.

-        The program interface alignment advances and invoices for communication with the order (with the possibility of automatic alignment).

-        Print invoices and "advance" invoices with automatic recording of data on the payment order (serial number and date).

-        The program report on the advance documents of the client with the ability to print and automatically send the document to the client's e-mail.

-        Refinement of the act of reconciliation of the debtor with the possibility of automatically sending the document to the client's e-mail

-        Reports on payments placed on the order and on orders with regard to spaced payments.

TeamIdea solved the task of improving the accuracy of financial operations and streamlining the financial processes of the Rockwool Russia Group.

 

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